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Leading Effective Discussions & Meetings Trainer: Anil Bhatnagar Duration: 2 days A. About The Workshop Most business decisions are made in meetings,
or at least based on discussions in meetings. Meetings therefore cost us one
third of their salaries in addition to the potential profits we fail to make
through them for want of the efficacy of the way these are conducted.
Meetings, the way they are held—what is given importance and what is not
while conducting it, and while recording the minutes—reflect on the kind of
culture the organization has and how effective it is going to be as an
organization. B. Objective
The
workshop, Effective Meetings’ sensitizes the
executives towards the importance of effective discussions and meetings and
makes them aware of the common pitfalls, and also provides them with
power-packed strategies for becoming effective facilitators. C. Contents First day Morning Session Introduction Importance of constructive interactions, discussions, and
meetings ·
Why do we need teams? ·
The four stages of the team and the role of the leader during each of
these stages ·
Why do we need meetings? ·
Identifying the differences between a well organized effective meeting
and a well organized ineffective meeting? ·
Self evaluation of the present quality of meetings in your team
/ organization ·
What can be done to improve ·
The frequency of the meetings ·
The Role of the leader / facilitator: ·
PIOR-BCR cycle PlanàInvolveàObserveàReviewà Brief, Seek commitment,
and Self review Post Lunch Session Planning the meetings ·
the agenda, ·
the
objectives, the ideal outcome, asking right questions, ·
line of
action, ·
assessing
participants, ·
anticipating
and preparing for possible difficult situations, ·
preparing
yourself, ·
time
planning 2nd Day Morning Session Facilitating the
meetings ·
Punctuality, ·
making participants know the importance and objectives, ·
staying on the track, ·
encouraging constructive participation, ·
handling difficult participants (talk too much, too little, too irrelevant), ·
Keeping it time economic Post Lunch Session Facilitating the
meetings continued… ·
Escorting the proceedings from difficult situations/ distractions,
interruptions/emotional upheavals ·
managing conflicts, ·
making things clear, ·
summarizing from time to time, ·
stating conclusions, seeking commitment on the assigned responsibilities ·
Follow up Conclusion, action plan, & Valediction D. Objectives After the workshop, the participants shall
have learnt how ·
To ask the right questions to take stock of the current
needs of the team so as to identify the gaps that could be bridged through a
constructive discussion and meeting ·
To develop an effective agenda outline and to phrase it
meaningfully. ·
To develop habits conducive for effective facilitation
and participation towards constructive outcomes. ·
To keep a track of action in the wake of decisions
arrived at meetings. E. Methodology: Each unit shall have 6 phases: ·
Intro (Story, anecdote, belief questionnaire etc. to
introduce the concepts) ·
Acquisition of concepts (Small group discussion, exs,
puzzle etc.) ·
Practice (Role plays, Group exs, case studies etc) , ·
Recapitulation (Each participant to contribute what s/he
learnt ), ·
Proposal for application (group discussion and
presentation on where and how the learning points can be applied), ·
Journal keeping (Each participant to select from the
group proposal his/her own pick and make a time bound commitment for
implementation and giving a once in three months feedback on progress and
bottlenecks). |
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